Content Requirements
- No social security numbers, except for Military Discharges.
- Clearly indicate the municipality (ward if in the City of Pittsburgh), county and state in which the property is located.
- Documents referencing a prior recorded deed must also reference the original recording information, including Book, Volume and Page numbers.
- No blanket volume and page reference documents accepted.
- All foreign language documents must include written English translations to be recorded with the original notarized instrument.
- Multiple documents constituting one transaction must be clearly numbered for order of recording. (Re-recording expenses resulting from an incorrect order of recording are the responsibility of the submitter).
Acknowledgments
Pennsylvania has adopted the Uniform Acknowledgment Act, and therefore all Acknowledgments must comply with the Act.
Must include the following:
- County
- State
- Date
- Persons/corporate officers appearing
- Notary signature
- Notary rubber stamp (The use of a notary embosser seal is optional for Pennsylvania acknowledgments)
- Note: If any of these requirements are missing, the acknowledgment is considered defective, and the document will be rejected for recording.
Notary Stamp must be clear, legible (not faded) and in the vicinity of the Acknowledgment.
(Writing or typing information on the notary stamp is a violation of Chapter 12 of the Pennsylvania Notary Law).
The Acknowledgment date of a document must not predate the document date.
Additional Requirements