Deed Certification

Certification Review

Deed Certification assigns parcel identification numbers to all deeds immediately at the time of recordation to ensure that every deed recorded will be correctly assessed to the new owner(s) in the assessment system, and that the corresponding property taxes will be forwarded to a verified payer's address.

There is no charge for this service.

Process

Prior to the recording of all deed-related documents, a Certification Clerk reviews the grantors, legal description, and certificate of residence addresses to check their validity against the assessment system. The deed is also reviewed for other possible rejection reasons.

If all are approved, a certification stamp is applied to the document and the deed is ready for recording.

Requirements

Grantors

  1. The spelling/name must match that of the prior deed. Corrections to prior deeds must be referenced.
  2. Reference to decedents within the body of the deed if they are not listed as grantors.
  3. Reference to how grantors may have acquired the right to sell property by will or other legal document.

Rejection Reason (Grantors)

Legal Description

The legal description must include one or both of the following:

  1. A lot/lots in a plan - with the plan name, plan book volume and page, and lot number.
  2. Metes and Bounds - this can include coordinates or bounds along other properties.

Rejection Reasons (Legal Description)

Certificate of Residence

  1. A Certificate of Residence is required for deed certification.

Rejection Reasons (Certificate of Residence) - includes other miscellaneous rejection reasons

Contact

Questions? Call 412-350-5021.

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