Office of Community Services

• Allegheny Connect
• Allegheny County Music Festival Fund
• Project Prom

HMIS - Homeless Management Information System

• Link to the HMIS System
• HMIS ISAR Form 

Synergy

• Link to the Synergy System
• Synergy ISAR Form

For All OCS Bureaus

• Service Providers Budget Modifications(XLS, 60KB)

Homeless and Housing Services

Client View

• Client View One-pager(PDF, 85KB)
• Client View Provider Training(PDF, 3MB)

Fiscal Resources

• Emergency Shelter Invoice/Budget(XLS, 80KB)
• HAP/AH Invoice/Budget/Backup(XLS, 114KB)
• HUD Invoice(XLSX, 16KB)
• HUD Expense Worksheet(XLSX, 27KB)

Shelter Triage & Housing Pathway Resources

• Housing Focused Service Protocol 2024(PDF, 222KB)
• Housing Pathways Triage Tool 2024(PDF, 323KB)
• Housing Pathways 2024(PDF, 203KB)
• Housing Pathway Agreement 2024(PDF, 221KB)
• Population Specific Housing Resources 2024(PDF, 300KB)
• Subsidized Housing List – February 2024(XLSX, 91KB)
• Housing Pathway Report Guidance(PDF, 198KB)
• Coordinated Entry Bed Request Process(PDF, 171KB)
• Coordinated Entry Rental Assistance Process(PDF, 205KB)
• Off the Floor Client Referral Form 2024(DOCX, 43KB)
• HNU Housing Search Resources(PDF, 189KB)
• Diversion Guidance 2024(PDF, 440KB)
• Homeless Preference Referral Form(PDF, 10MB)
• ACHA Authorization for Release of Criminal Record, Credit Reports, & Landlord References(PDF, 225KB)
• ACHA 2nd Stage Paperwork(PDF, 13MB)
• ACTION Housing Shallow Rent Program(PDF, 191KB)
• DHS PennDOT ID Program(PDF, 219KB)

Health Resources & Referral Forms

• CoC Specific Health Clinics One-Pager(PDF, 111KB)
• PATH Clinic Referral(PDF, 432KB)
• Pittsburgh Mercy Family Health Center (Uptown) Flyer(PDF, 97KB)
• Overdose Prevention in the CoC One-pager(PDF, 98KB)

Technical Assistance and Incident Report Resources

• OCS Homeless and Housing Services AAQ
• OCS Homeless and Housing Incident Report
• HMIS Exit Reason Guidance(PDF, 221KB)

Landlord and Tenant Resources

• Landlord Mitigation Fund Program Guidelines(PDF, 147KB)
• To request access to the below forms, please email the Housing Navigator
  • Mitigation Fund Enrollment Form
  • Mitigation Fund Invoice Template
• Chartiers Center Salus Program 2024(PDF, 230KB)

Coordinated Entry Resources

• NAEH Housing First Fact Sheet(PDF, 99KB)
• Exit Strategy Proposals (ESP)
• DHS CoC VAWA Emergency Transfer Plan(PDF, 282KB) 

HMIS Data Collection Templates
These documents have been developed to be in compliance with the Department of Housing and Urban Development Data Standards and follow the flow of Allegheny County’s HMIS System. Please locate the forms based on which program type your organization operates. There are two versions of every form – one to fill out on the computer and one to fill out by hand, printed out. If there are any issues or concerns, please contact the Homeless and Housing Data Specialist. As there are updates to the HUD Data Standards and in turn, HMIS, these will be updated and shared with all organizations.

Street Outreach

• SO Annual and Update Assessment(DOCX, 48KB) | Complete by Hand(DOCX, 41KB)
• SO Current Living Situation Update(DOCX, 38KB) | Complete by Hand(DOCX, 34KB)
• SO Entry Assessment(DOCX, 74KB) | Complete by Hand(DOCX, 73KB)
• SO Exit Assessment(DOCX, 52KB) | Complete by Hand(DOCX, 46KB)

Emergency Shelter

• ES Annual and Update Assessment(DOCX, 46KB) | Complete by Hand(DOCX, 44KB)
• ES Entry Assessment(DOCX, 46KB) | Complete by Hand(DOCX, 44KB)
• ES Exit Assessment(DOCX, 49KB) | Complete by Hand(DOCX, 39KB)

Rental Assistance & Prevention

• RA.PRVN. Annual and Update Assessment(DOCX, 47KB) | Complete by Hand(DOCX, 37KB)
• RA.PRVN. Entry Assessment(DOCX, 69KB) | Complete by Hand(DOCX, 65KB)
• RA.PRVN. Exit Assessment(DOCX, 52KB) | Complete by Hand(DOCX, 40KB)

Bridge, Rapid Rehousing, & Supportive Housing

• BH.RRH.SH. Annual and Update Assessment(DOCX, 51KB) | Complete by Hand(DOCX, 37KB)
• BH.RRH.SH. Entry Assessment(DOCX, 74KB) | Complete by Hand(DOCX, 62KB)
• BH.RRH.SH. Exit Assessment(DOCX, 52KB) | Complete by Hand(DOCX, 43KB)

Youth Homelessness Demonstration Project – Supportive Service Only

• YHDP SSO Annual Assessment(DOCX, 52KB) | Complete by Hand(DOCX, 49KB)
• YHDP SSO Entry Assessment(DOCX, 88KB) | Complete by Hand(DOCX, 92KB)
• YHDP SSO Exit Assessment(DOCX, 59KB) | Complete by Hand(DOCX, 54KB)

Youth Homelessness Demonstration Project – Rapid Rehousing

• YHDP RRH Annual Assessment(DOCX, 52KB) | Complete by Hand(DOCX, 39KB)
• YHDP RRH Entry Assessment(DOCX, 83KB) | Complete by Hand(DOCX, 81KB)
• YHDP RRH Exit Assessment(DOCX, 67KB) | Complete by Hand(DOCX, 54KB)

Contract Manuals

• Homeless Services Contract Specifications Manual(PDF, 942KB)
• Community Services Block Grant(PDF, 1MB)
• Family and Community Supports(PDF, 709KB)

Homeless and Housing Services Policy and Procedure

• ACDHS HUD Fiscal Guidebook(PDF, 915KB)
• Allegheny County CoC Coordinated Entry System Policies and Procedures 2024(PDF, 383KB)
• Allegheny County CoC Financial Management System Policies and Procedures(PDF, 569KB)
• Allegheny County CoC Monitoring Guide for Sub-Recipients(PDF, 2MB)
• HMIS Policy and Procedure Manual(DOCX, 306KB)
• Standards of Care for Rapid Rehousing(DOCX, 28KB)